Event Planning and Coordination:

• Assist the Director of Events in the development and execution of event plans, timelines, and budgets.

• Coordinate event logistics, including venue selection, catering, transportation, and accommodations.

• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services.

• Oversee the registration process, including attendee communication and database management.

On-site Event Management:

• Serve as the primary point of contact for event staff, vendors, and attendees during events.

• Coordinate on-site setup, including staging, audiovisual equipment, signage, and décor.

• Manage event flow, ensuring that all activities adhere to the schedule and resolve any issues that arise.

• Provide leadership to event support staff, volunteers, and temporary workers.

Post-event Activities:

• Conduct post-event evaluations, including attendee feedback, vendor performance, and overall event success.

• Prepare reports and presentations summarizing event outcomes, including financial performance and ROI analysis.

• Collaborate with the Director of Events to identify areas for improvement and implement best practices for future events.

Communication and Collaboration:

• Liaise with internal teams (marketing, sales, operations) to ensure alignment on event objectives and deliverables.

• Maintain clear and consistent communication with all stakeholders, including clients, vendors, and team members.

• Assist in the creation of event materials, including invitations, programs, and promotional content.

Budget Management:

• Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial guidelines.

• Track expenses, process invoices, and reconcile budgets post-event.